Institutional Giving Manager (FT) – Cherry St, Seattle, WA

Full time @Northwest Harvest posted 2 weeks ago

Job Description

Position Title: Institutional Giving Manager

Reports To: Director of Community Philanthropy

Supervises: N/A

FLSA Status: Exempt

Pay Range: $74,220 to $90,920 DOE

Location: Seattle, WA

Remote Work Eligibility: Full Remote Work/Hybrid


Northwest Harvest is an anti-racist, anti-oppression organization committed to transforming an unjust food system into one that is more responsive and accountable to the communities most impacted by discrimination. In addition to distributing food throughout Washington, Northwest Harvest aims to shift public opinion, as well as impact institutional policies and societal practices that perpetuate hunger, poverty, and disparities in our state.

Learn more at


Working closely with the Director of Community Philanthropy (DCP), Chief Advancement Officer (CAO), and Advancement team the Institutional Giving Manager (IGM) supports in identifying, cultivating, soliciting and stewarding private and corporate foundations who are aligned with Northwest Harvest’s mission and equity-based values, for general and program-specific support.

The IGM promotes, manages, and expands Northwest Harvest’s relationships with institutional partners across Washington state.

This position contributes to Northwest Harvest mission by managing a portfolio of foundation and corporate relationships; prospect research; writing of letters of inquiry, grant proposals, and stewardship reports; maintaining and compiling supporting documents; and donor record management.

In addition, the IGM serves in primary responsibility for oversight and coordination of corporate and foundation grant efforts in alignment with Northwest Harvest’s annual philanthropic plan. The successful incumbent is accountable for achieving team revenue targets and activity goals through in-person and virtual meetings, contacts by phone, and email. The IGM plays a vital role in creating a pipeline of new programming to support organizational growth and enables Northwest Harvest to continue a strong philanthropic growth trajectory to plan and sustain existing, new private and corporate foundation funding sources to manage and maintain current programming.

This role continuously engages in cutting hunger rates in half by 2028 by identifying, cultivating, and seeking support from foundations and other institutional partners whose values, missions and interests align with improving Northwest Harvest’s food system equity.


Relationship Management:

Promotes, manages, and expands Northwest Harvest’s relationships with institutional partners across Washington state
Develop, implement, and build external and internal relationships in connecting Northwest Harvest’s strategic priorities to funding opportunities
In collaboration with the Advancement team, create and maintain solid, respectful relationships with corporate partners.
Ensure ongoing and fluid communication with corporate partners and report on its strategy and status.
Proactively seek opportunities to expand partnerships with identified corporations.
Identify new corporate prospects, aligned with Northwest Harvest’s values, and conduct research to determine interest and giving potential.

Proposal Development:

Contribute to proposal strategy development and lead the implementation of an annual plan for cultivating, soliciting, and recognizing institutional grant-making donors at all levels
Assist the DCP in setting fundraising goals annually
Work with the CFO, Finance Team, and other staff members to create project-specific budgets.
Research new organization prospects and gift opportunities and make recommendations on which to pursue
Utilizing Salesforce, maintain accurate calendar of grants and reporting deadlines and all relevant interactions with funders.

Grants Management:

Maintains grant oversight by overseeing the status of grants, and forecasting and tracking grants and budgets for the Advancement team
Maintains an organized recording and tracking application system and report deadlines for the due dates for each specific grant.
Ensures that all submission deadlines are met.
Establishes and generates a regular cycle of reporting this includes but is not limited to preparing and submitting grant reports, providing reports to the finance department regarding the status of available revenue.
Informs DCP and CAO of ongoing grant requirements including requests for site visits.
Coordinate with relevant program staff to gather updates on progress/challenges/success towards grant deliverables.
Stay current with trends and issues in the fields of grant-making specifically and philanthropy generally
Provides monthly updates to the DCP, and CAO regarding status of various grants
Create and maintain Northwest Harvest proposal boilerplate language, such as organizational background information and program descriptions.
Interfaces and coordinates with external organizations and community partners as needed, to maintain revenue streams.
Provides narrative detail on Social Service/Northwest Harvest outcomes for grantors.
Communicates with DCP and CAO regarding the spending of funds and ensures that funds are allocated properly in a timely manner.
Works with Advancement Specialist to develop and maintain all grant agreements and Memorandum of Understanding (MOU’s) pertaining to grant awards.
Ensures compliance with sponsor, federal, state, county, city laws and regulations.
Ensures all expenditures are allowable within grant restrictions and regulations.
Oversees the work of freelance grant writer on an as needed basis
Partners with Permanent Supportive Housing (PSH) Lead Team to obtain and record information required for each specific grant.


Act as a goodwill ambassador and liaison between foundation and Northwest Harvest Advancement team and act as a professional goodwill ambassador representing the agency in the communities we serve.
Participate in cross functional teams and other activities as requested.
Performs other job-related duties as assigned

Equity and Inclusion:

Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact
Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency
Participation in, and commitment to, the principles of Community Centric Fundraising


Internal: This position interacts and communicates daily by asking questions, receives and provides information with fellow Advancement team members and has frequent, respectful contact with all levels of staff and functions cross-departmentally. The successful incumbent in this role presents accurate information regarding institutional funding opportunities and requirements in a consistent and adept manner

External: This position will uphold NWH’s commitment to end hunger by interacting daily with current and prospective foundation program officers and Northwest Harvest stakeholders in a respectful manner that aligns with the organizations mission and vision. Exercise sensitivity, courtesy, and confidentiality in all interactions with donors.

A combination of the real-life experience, education, and training listed below which provides an equivalent background to perform the work of this position.

Successful completion of a Background check is required.

Knowledge of:

A broad range of philanthropy activities, including grant writing, and corporate and foundation relations.
Direct experience with budget planning and development for a non-profit
Budget planning and development.
Experience with Salesforce or comparable donor database systems, i.e., online prospect research tools such as Foundation Directory or Foundation Search; customer relations management databases
Intermediate to advanced knowledge with Microsoft Office applications; particularly Word, Excel, PPT and Outlook, Teams, and Zoom and ability to work efficiently and effectively with other organizational platforms such as ADP, SharePoint, Microsoft Dynamics NAV systems.
Project management tools: working knowledge of Planner or similar platform is desired

Ability To:

Understand individuals who have experienced poverty or food insecurity.
Demonstrate interest and commitment to supporting equity and inclusion for members of historically marginalized groups including racial and ethnic minorities, LGBTQIA+ populations and people living with disabilities.
Ability to develop and sustain successful relationships with donors, volunteers, vendors, speakers, sponsors, and Northwest Harvest staff members
Establish and maintain effective working relationships with donors, businesses, and other institutional partners, as well as staff and leadership.
Work efficiently and accurately under tight deadlines; prioritize competing deadlines.
Demonstrated excellent written, verbal, editing, research, and communication skills
Utilizes Planner or a similar project management tool, create, track, and implement appropriate timelines for proposal development.
Utilize Salesforce, maintain accurate calendar of grants and reporting deadlines and all relevant interactions with funders.
Demonstrate strong analytical, organizational and project management skills, and attention to detail.
Excellent organizational skills and detail orientation with ability to prioritize effectively and meet deadlines in an effective manner.
Effective team player who can take initiative and work independently within department priorities and is willing to learn and take on additional responsibilities, as appropriate.


Bachelor’s degree in marketing, grant management, fund development, or an equal combination of education and relevant work experience.


Minimum three (3) + years’ experience in foundation and/or corporate relationship development; grants research, fund development and at least two (2) years of grant management experience.
Ability to speak a second language or the ability to speak Spanish, is desired but not required.
Experience in a nonprofit organization is a plus and desired.

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. As an adaptive organization, responsibilities can and will change in alignment with greater efficiencies and mission metrics.

Northwest Harvest offers a competitive salary and comprehensive benefits package this includes but is not limited to; medical/dental/ vision/ insurance, long term disability insurance, Life/AD&D insurance, Employee Assistance Program (EAP), 401(k) retirement plan, Vacation and Sick leave, 8 paid holidays; New Year’s Day, Martin Luther King Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, after Thanksgiving, and Christmas Day, Floating holidays for you to use should you observe a holiday not outlined in Northwest Harvests current observed holidays or at your discretion, and birthday holiday. Employees are eligible to participate in payroll deducted supplemental benefits i.e., Flexible Spending account-HRA and DCE, various AFLAC and New York Life plans.

Northwest Harvest is committed to equal opportunity for all employees and applicants. Northwest Harvest does not discriminate with regards to hiring, assignment, promotion, or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information, or any other status protected under local, state, or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the organization’s positions

About Northwest Harvest:

Northwest Harvest is Washington’s leading hunger relief agency – supporting a statewide network of 375 food banks, meal programs, and high-need schools. Focused on improving equity in our food system, Northwest Harvest believes everyone in Washington should have consistent access to nutritious food that feeds the body, mind, and spirit. In addition to making sure those who suffer from hunger are being fed, Northwest Harvest aims to shift public opinion, as well as impact institutional policies and societal practices that perpetuate hunger, poverty, and disparities in our state. Learn more about our organization and our open positions at:

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