BARD06-2023-00045-Records & Data Management Clerk II-Torrington – Torrington, WY

Full time @State of Wyoming posted 4 weeks ago

Job Description

Description and Functions


The Wyoming Department of Corrections contributes to public safety by exercising reasonable, safe, secure, and humane management while actively providing offenders opportunities to become law-abiding citizens.

The Wyoming Medium Correctional Institution (WMCI) is specifically designed to serve as the main intake and assessment center for male inmates. It serves as a primary education and treatment center for inmates identified as requiring high levels of protective custody and medical, mental health, dental, substance abuse, life skills, cognitive/behavioral, and/or sex offender treatment services.

This position is in the Inmate Records Department of the Wyoming Medium Correctional Institution. The Records Clerk maintains inmate records, calculates “good time” for release dates on inmates, explains sentence structure to an inmate, and supports the Records Department.

Human Resource Contact:

[email protected]

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

Calculates parole and release dates for inmates as structured by the Court judgment.
Analyzes operating practices and procedures, preparing, certifying, and structuring information.
Fulfills internal and external data requests.
Assists in the coordination of agency data collection activities.
Performs various tasks associated with the management, implementation, evaluation, and retention of a large and complex records system.
Gives technical assistance, advice, and information to agency personnel, the public, and state and federal agencies regarding governmental and confidential records and data.
Uses judgment and relies upon considerable knowledge of the subject material.
Searches for and retrieves information from files and responds to informational requests.
Consults manual of policy and procedure to ensure that actions to be taken complying with laws or rules.
Gives and receives information requiring some judgment or discretion regarding the work unit’s current and specific business, by telephone or by direct personal contact.
Provides access in the timeliest manner at the least cost and ensures final disposition for those records that have met their legally approved life cycle.
Informs and educates constituents of records and information management needs.


PREFERENCES: Preference may be given to those with two (2) years of records and document management experience and strong skills in mathematics principles. KNOWLEDGE:

Knowledge of theories, principles, and practices of archival science.
Knowledge of governmental records systems.
Knowledge of Records and Information Management (RIM) and archival science practices, principles, and practices.



Bachelor’s Degree (typically in Records or Data Management)


0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk


Education & Experience Substitution:

3-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk

Certificates, Licenses, Registrations:


Necessary Special Requirements


Must be able to lift 25 pounds
Ability to stand to perform filing for up to eight (8) hours
Lifting/grasping up to 20 pounds without assistance on an occasional to regular basis
Walking on cement floors on an occasional to regular basis
Stooping, bending, kneeling, crouching on an occasional basis
Reaching on a regular basis
Typing/Repetitive motion on a frequent basis
Talking/hearing on a frequent basis
Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing computer terminal, extensive reading.


FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC.
Successful Applicants for employment must pass a background/reference check, medical evaluation, and drug test prior to appointment.
The Wyoming Department of Corrections is a Tobacco-Free Workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections is in compliance with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse, corporal punishment, personal injury, disease, property damage and harassment, and the elimination of prison rape.
WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical, dental, life insurance, paid vacation and sick leave, paid holidays, tuition reimbursement program, Wyoming State Retirement and 457 Deferred Compensation Program, longevity pay, and opportunities for advancement.

Supplemental Information

080-Department of Corrections – Prisons – Wyoming Medium Correctional Institution Click here to view the State of Wyoming Classification and Pay Structure. URL: The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Please click here for more information on the State of Wyoming employee benefits*.

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